What is Agenda Maker?

The Agenda Maker helps you create professional meeting agendas with timed sections, topics, and presenters. Export your agenda as formatted text to share with attendees before any meeting.

Pick a ready-made template — Standup, 1-on-1, Weekly Team, Retro, Brainstorm, Project Kickoff, Board Meeting, or Decision Meeting — or build your own from scratch. Each item takes a topic, duration in minutes, presenter, and free-form notes, and you can click any row to edit it later. The tool runs the times for you, so a 15-minute kickoff that starts at 09:00 shows the next item starting at 09:15 automatically. Export as plain text for email, a Word document, or a one-page PDF.

How to use

1. Set the meeting title, date, and start time at the top of the form, plus optional attendees and a one-line goal that carry into every export.
2. Add agenda items with topic names, durations in minutes, and optional presenter names.
3. Reorder items with the up and down arrows, then export or copy the formatted agenda to share with your team.

When to use

• Sending a weekly team meeting agenda the night before so attendees can prep.
• Running a 60-minute sprint retrospective with strict time-boxed sections.
• Documenting a manager's 1:1 with topics, time per topic, and follow-up notes.

Result

Create a 'Weekly Standup' agenda with three items: 'Progress Updates' (10 min, led by Team Lead), 'Blockers Discussion' (15 min, open floor), and 'Action Items' (5 min, Scrum Master).

FAQ

Why does a meeting agenda matter — can't we just discuss what comes up?

Agendas turn meetings into decisions instead of conversations. People come prepared, the host knows when to cut a tangent, and absentees can read what they missed. Even a five-line list reduces the typical 'what was this meeting about?' problem.

How do the start and end times get calculated?

Each item has a duration in minutes. The tool starts from your meeting start time and stacks items in order — item one runs from start to start+duration, item two picks up there, and so on. Reordering items recalculates the timeline.

What's the difference between the Standup and the Retro template?

Standups are 15-minute time-boxes built around 'what I did, what I'll do, blockers' — three quick items. Retros run 60 minutes and cover what went well, what didn't, action items, and team check-in, with longer slots for each section.

Can I send the agenda by email or paste it into Slack?

Yes. Copy gives plain text with times, topics, presenters, and indented notes — pastes cleanly into email or a Slack message. The PDF download is for printing or attaching to a calendar invite.

How long should each agenda item be?

A rule of thumb: 2-3 minutes for a quick update, 5-10 for a discussion, 15-20 for a decision that needs everyone aligned. Keep the total under 90 minutes — past that, attention drops and you'll need a break.

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