What is Profit and Loss Statement?

Profit and Loss Statement helps you create a structured income statement by entering revenue streams and expense categories. It calculates gross profit, operating profit, and net profit with clear breakdowns.

Expenses are grouped by type — cost of goods sold, operating expenses (rent, salaries, marketing), and other (interest, depreciation) — and a separate Non-Operating Income section captures interest, dividends, and gains, so the report breaks out gross margin, operating margin, and net margin separately. Add a company name at the top, attach notes to individual line items for audit context, and your entries are saved locally between sessions. Save the current figures as a baseline to compare one period against another, then export the finished statement as CSV, a formatted XLSX workbook with bold totals, a printable PDF, or print it directly.

How to use

1. Enter your revenue items with amounts and categories.
2. Add expense items organized by type (COGS, operating, other).
3. Review the generated P&L statement and export it as CSV, XLSX, or PDF — or print it straight from the page.

When to use

• Closing the books at month-end and need a one-page summary to share with a partner.
• Building a pitch deck and want clean P&L numbers without firing up QuickBooks.
• Comparing two quarters side-by-side to spot which expense line is creeping up.

Result

A small business owner enters $50,000 monthly revenue across 3 streams, then lists rent ($2,000), salaries ($25,000), and supplies ($3,000) as expenses — the tool shows $20,000 net profit with margin percentages.

FAQ

What's the difference between gross profit and operating profit?

Gross profit is revenue minus cost of goods sold (the direct cost of making what you sell). Operating profit subtracts the day-to-day costs of running the business too — rent, salaries, marketing. A healthy gross margin can still produce a thin operating margin if overhead is heavy.

Do I include sales tax in the revenue figure?

No. Sales tax is money you collect on behalf of the government, not income. Enter the net amount you actually keep. If you're using cash-basis accounting, also exclude unpaid invoices — only include cash that has cleared.

Where does loan repayment go on a P&L?

Only the interest portion belongs on the P&L (under Interest Expense). The principal repayment doesn't reduce profit — it's a balance-sheet movement that pays down a liability. Splitting your loan statement into interest and principal is the most common bookkeeping mistake.

What does net margin tell me?

Net margin is net profit divided by revenue, expressed as a percentage. It shows how much of every dollar of sales becomes profit after every cost. Software businesses often run 20-40%, restaurants 3-9%, grocery stores 1-2%. Useful for spotting that something has changed quarter-over-quarter.

Is my data sent anywhere?

No. Everything stays on this page — your numbers are kept in local storage on your own device so they survive a refresh, and the CSV, XLSX, and PDF exports are generated locally. Nothing leaves your machine.

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